What should happen after a requisition is submitted?

A named owner should verify the workforce need, source records, budget, role design, pay approach, classification, fairness, accessibility, legal duties, and recruiting capacity, then communicate clarification, referral, approval, decline, withdrawal, or closure.

Give HR and budget owners the context to review a role before recruitment begins.

Job Requisition Form

Turn an internal hiring need into a reviewable role request with clear business need, scope, working arrangement, timing, compensation readiness, approvals, and requester details.

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Template type: Job requisition form
Experience: Full Page
Minimum plan: Free
Setup time: About 12 minutes

FreeFree job-requisition parent with Full Page presentation, outcome-only completion, twelve Card Row questions, two text responses, one future-only desired start date, and required requester contact capture with requisition-review consent. It is an internal first-stage request, not headcount, budget, classification, compensation, legal, posting, recruitment, candidate, offer, contract, or hiring approval. It excludes uploads, signatures, repeating approvers, conditional department paths, calculations, compensation benchmarking, automated classification or fairness decisions, candidate data, routing, notifications, assignments, approvals, scheduling, job posting, status tracking, and HRIS, ATS, payroll, finance, procurement, calendar, messaging, or identity integrations.

Ready to customize

What you get with this template

Start with a working structure, then make the messaging, logic, branding, and next steps your own.

An editable copy in your workspace
A ready-to-customize quiz structure
Brand, copy, styling, and CTA controls
Hosted page and website embed options

Who this template is best for

Use this template when a manager or authorized requester needs HR, finance, workforce-planning, or leadership review before a role is opened. It is intentionally different from the candidate-facing Job Application Form and the post-hire Employee Onboarding Form. Before publishing, replace the sample role families, employment arrangements, responsibility levels, work locations, compensation states, approval stages, and response expectations with the organization's real workforce process. Define who may submit, who reviews, which source records control budget and headcount, how confidential reorganizations and backfills are handled, and which employment, pay-transparency, accessibility, privacy, equality, union, immigration, tax, worker-classification, and local legal reviews apply.

Client intake guide

Build a client intake process people will actually complete

What this Job Requisition Form is for

A job requisition form gives an internal requester a consistent way to explain why a role may be needed before recruitment work begins. It gives HR, finance, workforce-planning, and authorized leaders enough context to review the proposed role, timing, arrangement, and readiness without reconstructing the request from chat messages or meetings.

This form sits before candidate sourcing, applications, interviews, offers, hiring, and onboarding. It is not a job description, job advertisement, budget approval, worker-classification opinion, compensation decision, recruitment authorization, employment contract, or promise that a vacancy will open. Keep those decisions and records in their governed source systems.

Describe the workforce need without exposing people

Ask for the operational need, affected work, expected outcome, and consequences of leaving the need unresolved. Require a requester to distinguish a new role, a confidential or ordinary backfill, a fixed-term need, a contingent-work question, and a change to an existing position, because each may follow a different review path.

Do not name a departing employee, explain a dismissal, repeat performance concerns, disclose leave, health, disability, family, union, immigration, complaint, investigation, safeguarding, or accommodation information, or attach a personnel record. A backfill can be reviewed using a position reference and a neutral vacancy state. Sensitive employment matters belong with authorized HR, legal, labour-relations, privacy, or safeguarding staff.

Template FAQs

Questions before you start

What is a job requisition form?

It is an internal request for authorized people to review whether a role should be created, replaced, changed, or prepared for recruitment. It captures the need and readiness before candidate-facing work begins.

How is this different from a job application form?

A job requisition is completed internally before a vacancy is opened. A job application is completed by a candidate after recruitment is authorized. Keep candidate data and candidate decisions out of the requisition.

Does submitting the form approve hiring or a job posting?

No. Submission creates a request for human review. Headcount, budget, classification, compensation, recruitment, posting, interview, offer, hiring, and onboarding decisions require their authoritative approvals.

Should a backfill request name the departing employee?

Usually not. Use a neutral position reference and vacancy state. Performance, leave, health, accommodation, complaint, investigation, termination, and other personnel details belong in restricted HR or legal processes.

Can this form decide whether work should be done by an employee or contractor?

No. The proposed arrangement is planning context only. Worker classification, tax, procurement, benefits, labour, union, immigration, and legal duties require qualified review under the applicable jurisdiction and facts.

Make it yours in three steps

No need to rebuild the flow from scratch.

1. Copy the structure

Add the template to your workspace with its questions, outcomes, and flow intact.

2. Customize the experience

Update the copy, logic, colors, lead capture, and completion actions for your audience.

3. Publish anywhere

Share a hosted page or add the experience to your website, campaign, or bio link.

Ready to customize Job Requisition Form?

Create an editable copy and adapt every question, outcome, color, and next step to your audience.

View template

Job Requisition Form

What you get with this template

Who this template is best for

Build a client intake process people will actually complete

What this Job Requisition Form is for

Describe the workforce need without exposing people

Questions before you start

Make it yours in three steps

1. Copy the structure

2. Customize the experience

3. Publish anywhere

Ready to customize Job Requisition Form?

Define the role around essential work

Review classification, compensation, fairness, and accessibility

Minimize access and keep candidate data out

Keep authority, status, and records explicit

Treat advanced recruiting workflow as a governed Pro design

Customize, test, and improve the requisition handoff

Job Requisition Form

Template details

What you get with this template

Who this template is best for

Build a client intake process people will actually complete

What this Job Requisition Form is for

Describe the workforce need without exposing people

Questions before you start

Make it yours in three steps

1. Copy the structure

2. Customize the experience

3. Publish anywhere

Ready to customize Job Requisition Form?

Define the role around essential work

Review classification, compensation, fairness, and accessibility

Minimize access and keep candidate data out

Keep authority, status, and records explicit

Treat advanced recruiting workflow as a governed Pro design

Customize, test, and improve the requisition handoff