Compare prospective vendors with a clear, professional application.
Collect vendor category, products or services, operating history, service area, capacity, availability, credentials readiness, experience, business links, references, and contact details for consistent human review.
Creates an editable copy in your workspace.
Preview the visitor experience, then copy everything into your own workspace.
Ready to customize
Start with a working structure, then make the messaging, logic, branding, and next steps your own.
Use this template for businesses, procurement teams, marketplaces, festivals, farmers markets, schools, nonprofits, associations, venues, and community events. It collects vendor category, offerings, operating history, service area, capacity, availability, credentials readiness, relevant experience, business links, references, and applicant contact details for manual review.
Client intake guide
A vendor application form gathers consistent information from businesses or individuals that want to supply products, provide services, exhibit, or sell at an event or marketplace.
It helps a reviewer compare applicants against published needs and practical requirements. An application is an expression of interest, not approval, onboarding, a purchase order, a booth reservation, or a contract.
Ask for enough information to understand fit and prepare a useful follow-up without collecting sensitive records before they are necessary.
No need to rebuild the flow from scratch.
Add the template to your workspace with its questions, outcomes, and flow intact.
Update the copy, logic, colors, lead capture, and completion actions for your audience.
Share a hosted page or add the experience to your website, campaign, or bio link.
Create an editable copy and adapt every question, outcome, color, and next step to your audience.
Replace the sample categories with the products, services, locations, dates and capacity relevant to your organization. State mandatory criteria before people begin so unsuitable applicants do not spend time completing the form.
A farmers market may ask about production methods and local permits, while a procurement team may focus on delivery capacity, support coverage and quality controls. Materially different verticals should use their own reviewed variants rather than one overloaded form.
This Free template asks whether required insurance, licences or certifications can be supplied later; it does not collect the documents themselves. Verify current requirements with the responsible operational or legal team.
Do not request bank account details, card information, passwords, government identifiers, tax numbers or identity documents in a general public application. Move necessary sensitive records into an appropriately secured onboarding process only after the vendor reaches that stage.
Publish relevant selection criteria and have a person review applications consistently. Avoid protected-characteristic questions and do not imply that submission guarantees selection, exclusivity, revenue or future work.
Explain who receives applications, why the information is needed, how long it is retained, and how an applicant can ask a privacy question. Limit access to staff involved in vendor review and remove unsuccessful applications according to the stated retention practice.
Offer an accessible alternative application method and a designated contact for accommodation requests without requiring medical or diagnostic details in the general form. Test the published flow with a keyboard, screen reader and narrow mobile viewport.
State a realistic response period, identify any later review stages, and notify applicants even when they are not selected. Before approval, provide reviewed commercial terms, fees, cancellation rules, event requirements, safety obligations, and the name of the person responsible for next steps.
